PART-TIME POSITION

-- With Room for Growth --

OPERATIONS MANAGEMENT / ADMIN ASSIST

***

APPLICATIONS DEADLINE-- Until job is filled


Job Preface:

 

          We are more interested in finding the right person than we are in finding someone who matches every item in the job description. 

 

          What we need most is someone with administrative and management skills who is organized, reliable, responsible,  willing to learn, honest, a  good communicator, a team player, and interested in contributing their abilities in a broad range of areas towards the advancement of our projects, activities, events and business growth.

 

          If you are that person, meet some of the criteria outlined below and are willing to learn what you don’t know, and if, after visiting our two websites, and after reading our mission you are intrigued by what we do and think you can offer support, advancement, and enthusiasm, then please send us your cover letter, resume, with a list of 2-3 references and their contact information, to the email address listed at the bottom of our Job Description.

 

          We strive to create a friendly, creative and professional environment of people who love the arts. 

          We look forward to hearing from all interested applicants.

 

                                                    ~ Gia Forakis & Darya Gauthier

                                                       OTOA | GF&CO Chief Creative Officers

www.OneThoughtOneAction.com

www.GiaForakisandCo.com


JOB DESCRIPTION

Support Needed in Management, Marketing & Administration.

Duties, tasks and assignments range from support for a professional theater and visual artist and educator, as well support the projects, administartion and management for two small sister-company businesses in the arts and education fields: OTOA | GF&CO.

This is a great job for someone who enjoys organization, attention to detail, good with time management, interested in diversifying their skills and experience, able to set achievable goals and deadlines, willing to learn what they don’t know, interested in arts administration, and who values becoming member of a small team of theater artists.

We will consider a wide range of applicants from college students to those who are partly retired. 


DETAILS:


  • FEE: $20 per hr.
  • START DATE: ASAP
  • LOCATION: Ocean Parkway Brooklyn, between Church & Beverly.
    Near to the F, G and  B & Q  Trains
  • COMMITMENT: 8-9 months minimum. After that time we will re-evaluate terms of employment, work load, avenues of growth and advancement.
  • TIME COMMITMENT TO START-- with room for growth

o Two 5-hour days per month at our office/studio Brooklyn location = 10 hrs                On Site

o  Additional 20 hours Off Site per month = flexible hours from your home

        o Total Combined time commitment is 30 hours per   month (=$600 per month)

        o Room for growth: additional hours after 4-6 month


ADDITIONAL REMUNERATION INCLUDES: All workshops are offered free of charge 

(See: ADDITIONAL NOTE notes under REQUIRED SKILLS NEEDED)

 

RANGE OF DUTIES & RESPONSIBILITIES:


 *Administrative

General office & administrative duties include: Filing, organizing, creating systems for organization, building spread sheets, scanning, emailing, communication with colleagues & associates, troubleshooting, formatting, data input & organization.


*Operations Management: 

Strategic long and short term thinking, managing and advancing resources, assisting in logistics, planning and scheduling, brand management, advancement of our “product” and visibility, staffing, fielding emails and phone calls


*Writing, Transcribing & Proofreading:

Drafting emails, content for social media and websites; proof reading for clarity, grammar and spelling; transcribing workshops or rehearsal notes, editing class materials

 

*Documentation Management:

Organizing photograph and video documentation for storage and access. (If iMovie skills are available: editing video materials)


*Mailing List Management

Manage updates to several contact lists and spread sheets (with cross referencing)

 

* Social Media Management/Marketing:

Supervision and coordination of postings over 2-3 websites, two Facebook pages, (linked to two Twitter Accounts), a LinkedIn Account, and posting/advertisements for our workshops and events on numerous list-serves and web pages. Creating postings/advertisements (text and photos). Meeting deadlines.

 

* Research & Application Support

Researching and compiling information for vendors, resources, grants, rentals, funding sources, and etc.. Assisting in the compilation and submission of on-line applications.


*Email Marketing

Responsible for creating email-marketing campaigns utilizing Vertical Response to promote workshops and events and provide news updates. Helping us to target audiences and workshop participation.

 

*Running Errands & Site Visits

Picking up or dropping off materials at Post Office, Federal Express, Materials for The Arts, Staples etc. (at the hourly rate) as well as joining Gia or Darya on Site visits for possible performance or workshops spaces.

 

*Managing Events, Workshops, Projects, Creative Teams, Schedules, Deadlines

This can include a wide variety of tasks such as: sending out invitations and following up on RSVP’s, coordinating food/catering, staffing, tracking deadlines, and more...

 


OPTIONAL Duties Include:

 Website Updates & Design – Help manage updates for our two Google Sites websites. Maintain consistency in design/style/brand. Proofread content. Troubleshoot issues. PLEASE NOTE: While Google Sites do not require that you utilize HTML, some basic HTML knowledge can be helpful when confronting tech issues, and/or researching solutions to tech issues with others who know HTML will be helpful.


 Marketing Material Creation – Ability to design and create and/or update existing brochures, business cards, flyers, postcards, handouts, etc.


 Photography/Video – If you have Photoshop skills (or similar): creating images for marketing.  If you have iMovie skills (or similar): editing video for grants, postings and marketing. 

 


SKILLS NEEDED: 

·      Intelligent. Mature. Creative Thinker and Trouble Shooter with a Positive Attitude.                   Professional. Reliable.  Responsible. Dependable. Honest. Ethical. Friendly. Shows good            judgment.

·      Strong Writing, Editing & Communication Skills: English required

·      Strong organizational skills: enjoys organizing and creating systems for order, and ability         to prioritize.

·      Attention to Detail.  Long & Short Range thinker: able to plan ahead.

·      Technologically savvy or willingness to learn what you don’t know, and not intimated by             Information & Digital  Technology

·      Very familiar with Microsoft Office Suite -- databases and spreadsheets.

·      Familiarity with Google Docs/Drive, and Dropbox

·      Familiarity with Facebook, Twitter, and LinkedIn

·      Ability to work in a Self-Directed and independent manner: Responsible and accountable         for tracking and  documenting your own work hours, activities, and action-items

·      Able to Establish & Meet Achievable Deadlines or troubleshooting so that issues are                 covered. Resourceful with strong Time Management skills 

·      Ability to Take Direction with strong follow through-- (not afraid to ask questions, or seek         further information) 

·      Comfortable with financial documents or willing to learn.

·      Maintain regular communication within a 12-24 hour response time: either by text, email,         or phone.


HELPFUL OPTIONAL SKILLS: Or Willing to Learn

·      Interest in Performing arts and education

·      Interest in the nonprofit field, arts administration, and/or (stage) management

·      Graphic design experience

·      Basic HTML helpful

·      iMovie or similar

·      Photoshop or similar

·      Powerpoint or similar

·      Vertical Response helpful

·      Google Sites

·      WordPress


IMPORTANT NOTES:

·      It will be necessary for you to have your own home computer for your off site work hours.

·      It is preferable if you have your own laptop computer and are able to bring it with you for         the two-onsite workdays each month.


ADDITIONAL NOTE: Additional Remuneration:

To better serve our enterprise, and because we want our team to have the best set of tools possible for excelling at their job, all team members receive free OTOA workshops as part of their remuneration.  Free workshops give the team the best hands-on perspective for advancing and achieving our company goals.

 


TO APPLY-- PLEASE FOLLOW INSTRUCTIONS


APPLICATIONS DEADLINE-- Until job is filled

 

1.  INCLUDE COVER LETTER: Please state why this job interests you and/or why it might be a good fit for you.

2.  INCLUDE EMPLOYMENT RESUME

3.  INCLUDE REFERENCES: List 2-3 employment references with their contact information

4.  NO PHONE CALLS and NO VISITS --unless contacted.

5.  NO HEAD HUNTERS - Thank You  

6. EMAIL YOUR SUBMISSION TO:  

                       Darya Gauthier:  GiaForakisandCO@gmail.com  

                       PLEASE INCLUDE IN EMAIL SUBJECT HEADER: “Job Applicant”  

 

All qualified applicant will be contracted to set up an interview.


NO PHONE CALLS.

NO HEAD HUNTERS

and NO VISITS --unless contacted  

 ~Thank You for your Cooperation